a communication from the Joint Committee of the City Council and School Committee hearing to discuss the ways in which decisions made by respective elected bodies impact others

1 Joint City Council/School Committee Meeting Committee Members Meeting held April 24, 2018 Councillor Craig Kelley Councillor Denise Simmons Councillor Sumbul Siddiqui School Committee Member Laurance Kimbrough School Committee Member Patti Nolan School Committee Member Kathleen Kelly The Joint Committee of the City Council and School Committee held a public hearing on April 24, 2018, at 2:00 p.m. in the Sullivan Chamber The purpose of the hearing was discussing the ways in which decisions made by respective elected bodies impact the other, and to communicate topics of mutual interest between the City Council, School Committee, and Administrative Departments. Present at the hearing were Mayor McGovern; Councillor Siddiqui; Councillor Simmons; Councillor Kelley; Councillor Devereux; School Committee Member Kathleen Kelly; School Committee Member Patty Nolan; School Committee Member Laurance Kimbrough; Louie DePasquale, City Manager; David Kale, Assistant City Manager for Finance; Carolyn Turk, Deputy Superintendent; Kenneth Salim, Superintendent; Jim Maloney, CPSD; Wilford Durbin, Chief of Staff; Elizabeth Liss, Education Liaison. Also present were Emily Dexter, School Committee Member, Clare Spinner, Michael Black, Tracy Rose- Tynes, Nancy Tauber, Jen Bailey, and Dan Monahan. Mayor McGovern went over the agenda (ATTACHMENT A) and explained the purpose of the Joint Committee by stating that over the years, there has been a lot of discussion from both the City Council and School Committee that the elected bodies don’t communicate as well as they should. He explained that there have been attempts to address this gap: the Mayor chairs the School Committee; the number of Roundtable/Working group meetings have been increased; and the bodies have added new budget conversation. Despite the steps to improve communications, officials hear that it’s not enough. There are decisions both bodies make that affect the other body, communication and collaboration are vital. Mayor McGovern said that in an effort to improve communication, he had brought forward a new initiative to come together three times a year and talk to each other about what is going on in the School and in the City. Such opportunities are for conversations that don’t necessarily rise to the level of a Roundtable/Working Group. It is an opportunity for members to hear from each other and talk to each other. The goal of the Joint Committee is that by improving communication, work can be improved for the people they serve. The Committee has no voting power, and it is not a subcommittee. He said that no motions can come out of this group, but ideas may. It is not a policy making body. Mayor McGovern introduced the first issue, parking for teachers, which he said seems to come up every term. He said the issue came up during his first term on the School Committee. He wanted to hear from City Manager as to what the issues are. He stated that he don’t know if there is a way to put this to rest, or if it should be revisited every year. Mr. DePasquale said that the City has tried to do what it can for parking. Obviously this a very difficult situation, but wanted to go over some of the options the City had made available. He did not want to perpetuate a teacher vs. other employees equation, but other city employees do not get parking in neighborhoods. For CPS staff that go to multiple schools as part of their regular work assignment, they

2 have been granted residential parking stickers. He said the City has been working to reduce car trips into the City, but operates Green Street, and overflow parking at Fulkerson. He stated that the School has done a good job of finding alternative parking spots for its teachers. He was not initially aware of how much was done, and while there still may be problems, a lot is being done. For people who want to take alternative transportation, the City offers good programs to encourage those actions. There is the Hubway system which is offered at free or reduced rate. The City offers MBTA pass subsidies at a 65 percent discount. The City has made carpooling parking available in certain lots throughout the city. He said there was also the EZ Ride Shuttle, which comes from North Point, Kendall, and other locations. Finding parking for everyone in the City is a next to impossible situation, he said, but the Staff is doing the best it can. He said they take it very seriously, but there is no quick fix. Mr. Maloney said that the lack of parking is not just a problem for administrators and teachers, but a problem for all employers in Cambridge. There is a large and increasing number of bike racks at School, which helps with parking as well, and is used by students and families. It’s every other day that complaints come in to the school about parking. In the new King Open building, there will be a large number of covered parking spots available. He said that school administrators determine parking in their lots, and they try to ensure that people who have resident parking tickets do not use parking spaces in the lot. If a staff has an injury, they have access to privileged spots. Councillor Siddiqui said that the issue of parking came to the Council through communications from the Amigos School, which alleged the problem was exacerbated by the Fire Department’s decision to start ticketing cars in the lot the school. School staff and abutters should have been warned that this was happening, she said, and that people were upset about the lack of communication. Councillor Simmons said there may have been complaints about people parking in the fire lanes. Mr. Maloney stated that there were concerns that came up at Amigos earlier this year about the Fire lane being blocked. Chief Mahony came out and looked at the site and made recommendations. He stated that the result was two spaces were lost in the redesign, and that tandem parking was set up. The Schools worked with director of facilities to reach an agreement at the building. Councillor Kelley said that he realized they were not going to solve this problem overnight, but that he puts teachers and the Schools in a different context that other employers. Children don’t have a choice about whether they are going to be placed in a particular school. If it is legal to provide residential parking stickers for teachers, it should happen, he stated. He added that he puts teachers and the school department in a different category that other employees, and believed they are owed more than other employees. Committee Member Nolan stated that it was very helpful to hear all the sustainable transportation pieces that are in place, but parking is still needed. She asked if the City has a list of the number of school teachers and city employees to reference against the number of parking spots available. When a school has open spots, it would be interesting to know how equitably those spots are distributed, she said. Mr. Maloney stated that equity is only one piece of the consideration. If a staff member works at Tobin, they are likely to get a spot. At Fletcher Maynard Academy, that’s not so much the case. While equity is an issue, he said, the determining factor is not equity. They look at each school individually. Baldwin School had construction that disrupted parking, and there was a zoning piece for Fletcher Maynard for their lack of parking. The School Department can provide equity data, he said, but leasing and finding spots is the real problem.

3 Councillor Simmons stated that particularly with Baldwin and FMA the schools are landlocked, and therefore space is limited. Parents leave their cars after dropping their students off. It’s not anyone’s fault, she said, it’s a small street, and it’s a huge problem. The only time you see open spots is on days with street cleaning. For a time, there was parking made available at Draper Labs. Cambridge Brands has parking nearby, but negotiations had not been successful with the school. She said it may be worth revisiting, perhaps when they are trying to rezone. She stated that the interfaith community in the area have constantly asked for parking, but they can’t find spaces. For the people providing services to the churches, they often have to deliver many items. As we think about our schools, it’s a very delicate dance, she said Mayor McGovern said that one of the policy goals discussed in other meetings is to move in a direction to eliminate parking, and increase housing. It has been a problem for years, and it will likely get worse. He asked if the School Staff had a sense about how disruptive it is when teachers can’t find parking, compared to staff of other City departments who might just find the lack of parking an inconvenience. Dr. Turk stated that there is a range of ways in which teachers have bene very creative in terms of figuring out what to do with parking. They need to be with their kids, but their needs are balanced with others that need the spaces. When parking at meters, some teachers try to time the parking meter to their breaks, or ask colleagues to go out to put money in the meters, she said. Some teachers work out arrangements with neighbors in the community for parking in their private spaces. Mayor McGovern said that if you do park at a meter, you have to move every 2 hours or get ticketed. He asked if there something creative we can come up with to help teachers. He said people would be thrilled if they got a daily pass, but asked if there is something else the City can do. He asked if there had been a campaign to talk with the neighborhood to find potentially available driveway parking spaces. Councillor Simmons stated that the City also wanted meters to be turning over constantly for the business community. She thought the School Department might be able to go out to the community and ask what spaces could be rented out. Perhaps a teacher could take it over for the whole day, and have exited the spot by the time the owner came home. In certain areas, maybe a resident would be willing to rent out spots to teachers, she added. Mayor McGovern stated that the availability is different depending on the part of the city, and depending on whether the school is close to public transportation. Taking public transportation to Tobin is more difficult than getting to others. Mr. DePasquale agreed that teachers are absolutely valuable, but there are other unions with workers in the City that will argue for spaces as well. This is not an issue only facing teachers in the city. Mayor McGovern said this was true, and small business also need to find parking for their employees. Committee Member Kelly said that the discussion speaks to struggles throughout the state. There should be ways to get public transportation to get form Brockton to Cambridge, but the state isn’t putting in the money. It’s true for students getting to the high school as well. Mayor McGovern stated that a student was working with his office who created a layout of every public transportation route in the city, and then layer out all the private shuttle systems that cross those routes. He said his Office plans to reach out to these companies and services to connect with students for the schools. He said that maybe City employees could use it as well. Committee Member Kelly said that Cambridge Health Alliance does some of that already.

4 Mayor McGovern moved the conversation to the next item on the agenda, an update on school construction. Mr. DePasquale said he would hand that conversation over to Michael Black. He first said that with regards to King Open, the City was on schedule. They will be working on interior in the summer of 2018, with the goal of making it ready for occupancy in 2019. That project was on time, and on budget. Mr. Black gave a presentation on the King Open School construction project (ATTACHMENT B). Councillor Simmons stated that she would love to have discussions about the use of schools and school buildings for the public. She said there really isn’t much discussion about the use of those buildings, but there is a big demand, particularly on nights and weekends. Looking further out, she asked what the anticipated impact of a fully developed North Point would be on schools. What about Alewife and other places, she asked. She asked if Longfellow would be released by the School Department. Mayor McGovern that those questions would be better addressed at the Roundtable/Working Group, which they could schedule. He added that identifying such conversations was one of the reasons for holding the Joint Committee. He said that there is a lot happening, permitting and building, and while some of those aren’t family units, the Council increased number of three bedrooms units in Inclusionary Zoning. He said the Council may need to schedule a meeting for that. Committee Member Nolan stated that it makes sense for both bodies to look at this, but it might make more sense to have joint bodies of subcommittees look at this as well, and to get input from other departments. Councillor Simmons stated that it makes sense to get everyone together in a room, and to work from a Roundtable/Working Group meeting to get everyone on the same page. She said that the City has talked about early childhood education in terms of available space. If the City is going to include lower ages, that will have impact on class spaces. Mayor McGovern said that there have been Roundtables on early childhood education in the past, but then no follow up to those conversations, but maybe they can have a more in-depth conversation in a Roundtable. Mr. DePasquale moved the conversation to the Tobin School construction, and again turn it over Mr. Black. He said the City was getting close to selecting a design committee. He said his staff can come to the school committee when requested to answer questions on the Tobin School project. Mr. Black gave a presentation on the Tobin School project (ATTACHMENT C). He said that last year, they did execute a contract with CDM. There was soil abatement requirements on the property, and they were not able to go down below 3ft. He said there are no current safety concerns for the school now. He said they were only starting to get initial data. He reported that the concept is completed, with the possibility of placing the building on the adjacent field. CDM is putting together recommendations. The next big step, he stated, will be organizing the selection committee and getting a designer on board, which they hoped to do by September. Once that happened, they could submit an application to the Inspector General. From design options, the City will make decision on how to go forward. There are a lot of different options, he said. To maintain a safe site for workers and future students, there will be early HAZMAT work, and geothermal work. They anticipate a construction period between July 2019 to 2024. The timeline was comparable to King Open, but there is more hazardous material under Tobin.

5 Committee Member Nolan said she wanted to understand the process to make sure that when or if a decisions is made to tear down the building, it absolutely must be torn down. When you look at the City’s own data, she said, Tobin was not on the list on the schools for needed replacement, and that others are ahead of Tobin in states of disrepair. She said the state did a more cursory review recently, and that again, Tobin was not on the list. She stated that if the City can save time and money by having the Tobin project be much more like the CRLS High School, then they could save money and time. Tobin is already heated by electric, and on its way to being net zero. She stated that from her perspective, if they did not have to demolish Tobin, then it frees up space for flexibility and growth. Mr. DePasquale said that all indications are that it will not be possible to save parts of Tobin. He added that if there is a way to do the project for less money, he would not be opposed to that. Mr. Black said that the administration had a very similar discussion for the MLK School. He said that it was determined after the fact that taking the old School down was the smartest thing to do. In the Putnam Ave building, there were leaks in the foundation. Mayor McGovern stated that if a decision was made to move the building, or rebuild on the adjacent field, the City would lose the baseball fields, and the availability of fields throughout the community is already low. He said it would be good to preserve those fields if possible. Committee Member Kelly stated that trying to renovate the Tobin like the other buildings is a challenge in terms of space. Mayor McGovern stated that the City would probably not rebuild a lot of school buildings for some time. With the Putnam Ave School, he gave as an example, construction would be constrained by the small footprint of the parcel. He said that City leaders needed to make sure they are building schools for the 10 year population projections, which were expected to grow. If the Schools are going to include early childhood education space, we are not going to get another crack at this. With King Open, Kennedy, and Longfellow, there is a massive footprint that planners can work with. The City should take advantage of the space when we get it. On the Council side, they talk frequently about the need for early childhood education, and the Schools could make more space for that. Mayor McGovern asked if there have been any more conversations on the Armory Building. Mr. DePasquale said that he has clearly stated that whatever the City needs to do, if it were to become available, they need to use in a proper way. He didn’t see this as a reality, but if the opportunity occurred, they should make it work. Mr. Black said that they have had conversation as well, and it is very clear that the other people on the other end of the phone have no intention of giving up the property. Councillor Devereux asked how many school years students will be disrupted during Tobin construction. She said that the project timeline was much longer than she expected, and that there was a perception that they would be back in the school sooner. She asked if School administrators would have to move students out. Mr. DePasquale stated that it is all still up for discussion at this point, and they are looking at it right now. They were looking into whether it was feasible to close one side of the school, and kept the other open. He said they could have been clearer about the dates, but this is the expected timeline. Mr. Black said that they anticipate Tobin being a very large school project. The construction on MLK was on very tight timeframes that are not always replicable.

6 Committee Member Kelly said that they faced the same challenges with MLK in that tightly packed neighborhood, particularly when they were putting in geothermal wells. Mr. DePasquale acknowledged that construction is difficult on neighborhoods. Committee Member Nolan asked if administrators decided to keep the building, whether it would keep costs and time shorter. Mr. Black said no, not necessarily, that there are difficulties with the foundation and structure. Committee Member Nolan asked if it was comparable to CRLS. Mr. Black replied that CRLS was not a perfect parallel. He said that they will look at all options, as they did for the MLK project, and that they had the same lead designer for MLK. Committee Member Nolan stated that having talked with other school districts, they have been able to do projects on a shorter timeframe. Mr. DePasquale said that the worst thing administrators could do is set unrealistic expectations. The timeline sets out when administrators think they can complete the project, and that it’s not just about cost. Mr. Maloney said that they are excited to be on threshold of building a third school, but that each one presents is own challenges. Mr. DePasquale said that if the city were to consider a new school down the line, there should be discussions on that possibility now. Mayor McGovern moved on to the next agenda item, education and enforcement around substance abuse. Councillor Kelley said that he and Councillor Devereux had taken a tour of a marijuana facility earlier that day, and he saw firsthand that consuming marijuana had diversified well beyond smoking the weed. Dr. Salim introduced Ms. Tracey Rose-Tynes, director of school nursing, and said that substance abuse had become a focused part of the school’s health curriculum. There is a specific focus around decision making with students, and later substance abuse modules builds off of elementary education on bullying and peer pressure. He said Cambridge Schools use the standard health framework provided by the state. He said students received training in how to respond in peer pressure scenarios. Working at the high school level, he reported that they were building from the data Ms. Rose-Tynes had been collecting. Ms. Rose-Tynes talked about the Screening, Brief Intervention, and Referral to Treatment (SBIRT) model they used in the school. She said they do a lot of training throughout the district, and that formal data they were collecting go to the State in June. She said that the substance abuse surveys screened just the freshman. She said that they were working from a very small team of people, and that during that first round of implementation, they needed a good team. On high school level, she said they worked closely with Mr. Damon Smith, CRLS Principal, and that there was buy-in from the guidance department. They are expanding training for screeners. She explained that they chose the 9th grade because they wanted to watch students’ responses through two years, and because they want to get earlier students who may be experimenting. She said they have about two to three screeners in the high school. Ms. Rose-Tynes distributed the questions they administered to students (ATTACHMENT D). She said that families are able to opt out, but that few did, and as a result they were able to screen almost the entire

7 freshman class. The results of the screening stay confidential unless there are concerns for safety. She said that those kids who have red flags come up during their screening wouldn’t share that information if they didn’t want staff to know. Often times such self-reporting is a call for help. She that for the bulk of SBIRT activities, they are really just starting to intervene. For kids that drank or tried weed, they are offered more education, and some had been set up with formalized treatments. She reported that Cambridge was pretty average with state and national levels for drug use. She said that many students don’t want their parents to find out, but when red flags are blaring, their confidentiality needs to be broken. During review and feedback, students report they felt privacy was respected, and that they “Somewhat Agreed” that they answered honestly. In the days of such rampant opioid death and use, the staff feel it is a worthwhile endeavor, and that they will continue to improve the screening and look at results. Councillor Kelley thanked the staff for their report, and said he appreciated the work. He said that he didn’t know what the answer was to the problem of underage consumption and use of illicit drugs. He had heard that there was vaping going on in the bathroom, that weed is readily available in the school, and that alcohol is frequently used. Collecting data was useful, he said, but he wasn’t sure how well students actually register their usage in the screenings. Ms. Rose-Tynes stated that the screening protocol was handed down from the Boston Public Health Department, and that as it will change according to new needs and experience. Committee Member Nolan stated that she was not even sure the state knows how to deal with cannabis- laced gummy bears. Committee Member Kelly said that the educational component of prevention is important. She said they need to help students and parents through the process of understanding the danger to their mental and overall health. They should focus on parents, showing them the impact of drugs and alcohol on the brain, and how much the brain changes in development until the age of 25. Ms. Rose-Tynes states that one of the takeaways of last year’s pilot was that students tend to tune out If you get on a soap box afterward, then students will tune out. Committee Member Kimbrough asked whether the family liaison works with families on these issues? Ms. Rose-Tynes responded that the administration is not doing a whole lot of preventative work with family liaisons. She said that when they send informational one-page letters to families, they hope it will spark conversation, but they are not getting a lot of feedback from families. She said they are looking to do more in this area. Over time more will be done, but just bringing the families together on this conversation is important. Mayor McGovern stated that his Office released a report last year on the opioid epidemic in Cambridge and the surrounding areas, and there was a request for a taskforce to address the issue, which has been created. Another item raised in their work was concussions, and how the City trains parents each year to recognize when their students may need further medical attention. He said that he has been unable to find a similar course around prescription medication abuse, and how that might lead to addiction. Ms. Rose-Tynes agreed, saying that they have students who get their wisdom teeth out, and they come home with oxycodone and other very strong medications. Parents need to be educated and trained, she said.

8 Mayor McGovern introduced the last item on the agenda, and welcomed Jen Bailey and Nancy Tauber to talk about Family Engagement. He explained that this is a frequent topic on both the school committee side and city council side. Ms. Tauber stated that they had just had a Family Engagement subcommittee meeting, and one of their charges was to come up with a definition family engagement. Often when they come together, the lack of a definition confuses people, and so they have been drafting a working-definition: Cambridge Commitment to Family Engagement Children and teens thrive when policy makers, schools, and city and community organizations partner with families to actively support children’s learning, development and well-being. It is our shared responsibility to engage each other in meaningful and culturally respectful ways. This effort is continuous across a child’s life from birth to adulthood and carried out everywhere they learn and grow. Ms. Bailey said that after agreeing on a definition, they ended up looking at the underlining principles of family engagement, no matter what department services are coming from. She explained that the statement had been vetted by various groups, including the groups that look at health, equality, and accessibility, educational groups, and family liaison groups. The City recently hosted a family engagement summit, and attendees also looked at their definition. They hoped that the Joint Committee would help make the definition official. The Family Engagement Subcommittee thought it would be good have some approval from elected officials. Councillor Kelley thanked them for working on a definition, but asked what engagement itself looks like. Ms. Tauber responded that the statement is supposed to be universal. It’s supposed to be a two way street, and is applicable at every stage of growing up. The definition is meant to be a guide to the commitment to engagement everywhere a child grows, develops, etc. Ms. Bailey stated that the subcommittee didn’t want to be too prescriptive, and were trying to be more systematic and thoughtful. They attempted to capture a shared way of looking at things, and to communicate the values we have as a city. She added that when the early childhood education taskforce was created, a more systematic approach to family engagement was highlighted as a need. Dr. Salim stated that one of the objectives of the administration is family and community partnerships. The idea is to build two-way partnerships, which is really about how to engage families where they are. Every school has a family engagement action plan, and all principals are trying to hear from every family. They are not just expecting families to come. There’s also a body of work to fund a Nellie Mae Building Equity Bridges initiative, and through that work engage families, community members, and stakeholders. They are always looking to improve services. Councillor Simmons stated that it is important to have a unifying statement, but if you don’t know what it looks like, its hard to know when you get it. It’s important to be deliberate and intentional, she said, but she was not sure how we include everyone. She said that family engagement is important, but it is also important to know what it looks like. It should talk about and lift up the wonderful diversity of our families. Mayor McGovern stated that on the school side, we may see family engagement as when parents come to school committee meetings and speak out against something. For others, it is making sure families can get

9 their kids off to school. For the service side and city side, it’s easy to say what we offer, but it may be more difficult on the school side. Ms. Bailey said that they we are not finished with the statement. They had a shared responsibility to engage each other in meaningful and respectful ways. She said their committee needed to be attuned to the practices that work in different settings, whether staff given any support for that, and if it could be applied across the city. We often think of family engagement at schools, she said, but its people who work with babies, teens, and kids outside of school. Committee Member Kelly said she appreciates the continuum of birth to adulthood approach to family engagement, but invited the subcommittee to think about conversations targeting the high school. Committee Member Nolan said she too appreciated the goal to work toward something definable, and acknowledged that getting there is tough. She asked how often the conversations on family engagement cut across multiple agencies and activities. To understand family engagement, she said families would be best served by getting information out to the people that interact with children most often. Ms. Tauber stated that the definition served as a commitment statement; they were guiding principles and do not tell anyone how to act, but are advisory. She said it is really important to go where different providers meet. She said they took the statement to different populations, and they gave some approval. Ms. Bailey said that conversation often just centered around kindergarten transition, but it was important to talk about the issues and services regarding that transition. She said they needed to make it a goal to share more, and try to make information and programs available systemwide. There are many examples of good things happening, she said, but the subcommittee was trying to bring it to the next level. Mayor McGovern stated that there are a lot of conversations that aren’t happening together. The Kendall Square Association is having a conversation about race, he said, and so is the non-profit organization, and so is the city. He asked how all of these conversations could be linked, and how one effectively brought together different groups. Ms. Tauber responded that answering that questions was why guiding principles would be helpful. When you go to meetings, the meaning of family engagement always comes up, and this will get to the substance of a meeting more quickly. Mayor McGovern said that at some point, it’s helpful to not talk about a definition, but to move to the substance of a conversation. Committee Member Nolan suggested that the Joint Committee discuss early childhood education, transportation, and buses for the next meeting. Mayor McGovern thanked everyone for coming and concluded the meeting.

Agenda Joint City Council/ School Committee Working Group April 24, 2018 2:00 – 4:00 pm Sullivan Chamber, City Hall • Introductions • Purpose of the Joint Working Group (Mayor) • History/Prospect of teacher parking (City Manager) • Update on school building construction (City Manager) • Education/enforcement regarding substance use at Upper Schools and CRLS (Superintendent) • Family Engagement (Nancy Tauber) • Closing

` King Open/Cambridge Street Upper Schools & Community Complex Status April 2018 • July 2014 – Request for Qualifications designer services • December 2014 – Contract executed with William Rawn Architects • December 2014 – First of many Community Meetings • September 2015 – Contract executed with Construction Manager W.T. Rich - KBE • December 2015 – Environmental and Geotechnical on-site testing • March 2016 Construction Manager W.T. Rich/KBE Joint Venture mobilize on site o Early bid packages for geothermal wells o Early bid packages abatement and demolition o Early bid packages, sitework, concrete, structural steel • December 2017 BID Documents issued for Trade Bidders Work presently in progress or completed o Abatement and Demolition completed o Soil remediation and disposal o Geothermal well installation o Foundations o Waterproofing o Structural Steel o Concrete slabs o Plumbing o HVAC o Electrical o Fire Protection o Site utilities o Interior Framing o Exterior Framing and Sheathing • Exterior weathertight West Building along Willow Street July 2018 • Exterior weathertight East Building along Berkshire Street October 2018 • Interior finishes Summer of 2018 through Summer 2019 • Exterior site work and Landscaping Summer of 2018 through Summer 2019 • September 2019 Occupancy – On schedule Construction Costs $129,500,000

` Tobin School Status April 2018 • June 2017 - Contract executed with CDM/Smith for site Phase 1 – soil investigation • June 2017 – Contract executed with Johnson Roberts Architect for Concept Options • December 2017 – Contract executed with CDM/Smith for site Phase 2 – soil investigation • May 2018 - City Manager Forms Designer Selection Committee • June 2018 – Request for Qualifications (RFQ) issued for Designer Services • June 2018 - First Community Meeting • August - 2018 - Selection Committee Interviews Design Teams finalists • September 2018 - Selection Committee recommends Design Team Selection to City Manager • October 2018 – Feasibility Study Contract executed with Design Team • January 2019 – City prepares RFQ for Construction Manager at Risk (CMaR) • March 2019 – Selection Committee interviews CMaR finalists • April 2019 - CMaR Selection Committee recommends CMaR to City Manager • May 2019 – Design Team submits Feasibility Study to City with design options • May 2019 – City executes contract with CMaR • June 2019 – City accepts design option – negotiates design fee • June 2019 – start Schematic Design • February 2021 – 100% Bid Documents Construction Schedule is speculative as to early construction packages sequence • July 2019 CMaR mobilizes in site o Early HAZMAT package o Early bid packages for geothermal wells o Early bid packages abatement and demolition o Early bid packages, sitework, concrete, structural steel • March 2021 – Trade Bids received • New School Construction Period – July 2019 – August 2024 • New Tobin School Occupancy September 2024 • Installation of storm water detention tank and rebuild fields 2024 - September 2025 • Project Complete December 2025

King Open/Valente Library Staff Parking Previous School - 57 on grade spaces New School/Library (85) and Administration (20) = Total 105 underground parking garage