information from the January 7, 2020 Regular Meeting of the School Committee

FY 2021 Budget Development: Process and Key Dates

Introduction Budget Development Cycle Key Dates Agenda 2

● Small schools with small class sizes – classes are capped at 20 in JK/K and 25 in all other grades ● School leadership- every school has its own principal, assistant principal, family liaison, psychologist, counselor & librarian ● Ample supports including interventionists, instructional coaches paraprofessionals ● Strong arts, athletics, and co-curricular programming ● A large, highly qualified and well compensated teaching staff*: ○ Student/Teacher ratio of 10.4 to 1 compared to state average of 12.9 to 1 ○ Teacher average salary in 2017 was $88,737 compared to state average of $78,708 ● Investments in technology for students and staff, including take-home initiatives. ● Controlled choice student assignment system *Source: MA Dept. of Elementary and Secondary Education Ongoing Commitments to Quality The CPS budget reflects ongoing investments in high-quality, well-resourced schools

Realizing Our Vision | CPS District Plan The CPS District Plan is our strategic roadmap 4 Grade 3 Literacy Grade 8 Math AP & Honors Enrollment Percentage of Teachers of Color School Climate Survey Students’ Meaningful Connection with Adults Chronic Absenteeism Outcome Measures

Governance: Roles & Responsibilities in Annual Budget Development School Committee Budget Sub-Committee (Committee of the Whole): • Provides input to Superintendent, reviews proposed budget, may request changes, votes to adopt fiscal year budget Budget Co-Chairs: Facilitate School Committee budget process. • Collaborates with Superintendent to plan retreats & workshops Superintendent: Prepares & submits Proposed Budget to School Committee. City Manager: Allocates revenue for the School Department budget • Collaborates with Superintendent to determine allocation amount. City Council: Votes to appropriate the overall City Budget, including the School Dept Budget. • Conducts budget hearing on CPS Adopted Budget. • Votes yes or no on entire school budget, but does not have line item authority. 5

Budgeting & Planning Timeline JUL AUG SEPT OCT NOV DEC JAN FEB MAR APR MAY JUN 1-Budget Analysis & Planning 6 On-Going Planning & Improvement Activities 2-Proposed Budget 3-Review & Adoption New Fiscal Year Begins

On-Going Planning & Improvement ● Are we using our existing resources effectively to achieve our desired outcomes? ● What is our progress on district plan strategic initiatives & outcomes? ● What are priority areas for upcoming year and is there a financial impact? ● How do we ensure resources are allocated in line with our commitment to equity? District Plan District Outcome Measures $ Align Resources ? 7

Phase 1: Budget Analysis & Planning: Gathering Data and Input 8 What input do we gather from our community? ● Family surveys ● Building Equity Bridges project focus groups and findings ● Community Budget Meeting What are our principals and educators telling us? ● Principal meetings ● Staff surveys ● Community Budget Meeting

9 PHASE 1: Budget Analysis and Planning Projecting Costs Cost of Current Staff Enrollment- Based Staff Increases Cost of Operational & Other Contracts Salary & Benefit Increases Enrollment Projections Transportation/Facilities/ Maintenance/ Energy/Out of District Tuition Cost of Maintaining Current Service Levels Program Changes New or expanded program needs for students with disabilities or English language learners Strategic Initiatives & District Priorities • Identifying strategic initiatives or district priorities. • Determining whether there is a financial impact. Potential New Costs Cost of Current Service Levels

2 3 4 5 1 Expenses Cost of current service levels + Cost of new, expanded or strategic priorities Revenues City Manager, in collaboration with the Superintendent, establishes CPS revenue budget Priorities Enrollment and need-based budget increases + District Plan initiatives Decisions Superintendent makes final decisions for balanced * Proposed Budget *Revenues and expenditures must be in balance Proposal Superintendent presents Proposed Budget to School Committee Phase 2: Developing the Superintendent’s Proposed Budget 10

Phase 3: Review & Adoption of Budget School Committee ● Budget Workshops: School Committee reviews and provides feedback on Proposed Budget ● Public Hearing: The community provides feedback during a designated public meeting (required by state statute). ● Adjustments based on more current financial and enrollment information may be necessary. ● Based on School Committee discussions, the Superintendent may determine that adjustments are required. ● Any adjustments must have a net impact of $0: Any increase of expenditure in one area must be offset by a decrease in another area. ● School Committee reviews proposed adjustments ● School Committee votes to adopt budget and forwards it to City Council School Committee Conducts Formal Review of Proposed Budget Adjustments to Proposed Budget School Committee Adopts Budget Review Adjust Adopt 11

Phase 3: Review & Adoption of Budget City Council Hearing 30% 22% 22% 10% 9% 7% $678.4 million 12 ● The City Manager submits the City’s Proposed Budget to the City Council. ● The City Council conducts hearings on all City department budgets, including the CPS budget. ● The City Council votes to adopt City Budget, which includes CPS Budget. ● Cambridge Public Schools budget comprises 30% of the city’s overall budget. FY 20 City of Cambridge Budget

Key Dates for School Committee Jan 14 Jan 21 Jan 25 Jan 28 Feb 6 Feb 11 Mar 12 Mar 17 Mar 19 Mar 24 Mar 31 April 7 May TBD 13 Budget Retreat Community Meeting (Educators & Other Staff) Community Meeting (Saturday a.m.) Budget Retreat (Feedback from Community Meetings) Budget Retreat Joint Roundtable with City Council (Proposed Date) Superintendent Presents FY 2021 Proposed Budget Budget Workshop Public Hearing on FY 2021 Proposed Budget Budget Workshop Budget Workshop School Committee Vote to Adopt FY 2021 Budget City Council Budget Hearing

Creating a More Transparent & Inclusive Budget Process ● More framing content included in presentations about the budget ● Increased graphic information in order to make budget information more accessible to all audiences ● New meeting format for soliciting community input about budget priorities for FY 2021. ○ Community Meeting for Educators/Staff ○ Community Meeting for Families ● Creating a web page to post Presentations & Community Meeting Feedback ● Additional time in schedule for School Committee review of adjustments to Proposed Budget