COF 2020 #66 : A communication was received from Dr. Kenneth N. Salim, Ed. D. Superintendent of Schools, transmitting a presentation regarding Reopening Schools.

November 10, 2020 City Council-School Committee Joint Roundtable

Agenda 2 ● Overview: Reopening Schools ● Enrollment of M3-Grade 3 ● Financial Impact of COVID on School Budget ○ Health & Safety ○ School-Based Staff ○ Technology & Instructional Supports ● Discussion

3 Fully Remote Fully In-Person Public Health Metrics determine whether CPS brings more students in-person or remote Scenarios Scenario D All students participating in-person learning Hybrid Scenario A: Fully Remote for All 1 Scenario B: In-person learning for limited number of eligible students 2 Scenario C: Expand in-person instruction for additional eligible students. Would not launch until second semester, which begins February 8. 3

4 CPS prioritized in-person learning for those students who are at lower risk of transmitting COVID-19 and our youngest learners, who struggle the most with independent at-home learning. Scenario B: In-person learning for limited number of eligible students 2 ❏ Remote learning is the default option for all students ❏ Families of eligible students could opt-in to in-person learning: ❏ Students with disabilities in substantially separate programs (preschool-12) ❏ English learners in Sheltered English Immersion programs (JK-12) ❏ All students in preschool through grade 1 (all students) ❏ Students in grades 2nd and 3rd grades (limited capacity, with priority given to students with disabilities, current and former English language learners, and homeless students) Current status

5 Fully Remote Fully In-Person Public Health Metrics determine whether CPS brings more students in-person or remote Scenarios Scenario D All students participating in-person learning Hybrid Scenario A: Fully Remote for All 1 Scenario B: In-person learning for limited number of eligible students 2 Scenario C: Expand in-person instruction for additional eligible students. Would not launch until second semester, which begins February 8. 3 We need to: + Address identified improvements + Explore limited In-person experiences + Explore supervised remote learning spaces We need to: + prepare for a potential return to fully remote for all We need to: + Begin planning for potential expansions that would not begin before February CPS needs to be prepared for each scenario

M3 to Grade 3 Enrollment by Instructional Model (as 10/15) Table does not include students in substantially separate special education programs or Sheltered English Immersion 6 ** Native Hawaiian/Pacific Islander and Native American not reported due to low numbers leading to personally identifiable information Note: totals do equal 100% due to rounding and not reporting Native Hawaiian/Pacific Islander and Native American. Total Enrollment In Person Remote Total Enrolled Students (M3 - 3, as of 10/15/2020) 2,375 1,316 55% 1,059 45% % of total enrollment % of in-person enrollment % of remote Enrollment African American 17% 14% 22% Asian 15% 14% 15% Hispanic 12% 12% 13% Multi-Race Non-Hispanic 11% 11% 11% White 44% 49% 38% Eligible for Free/Reduced Lunch 34% 31% 39%

Financial Impact of COVID-19 On CPS Budget 7

FY 2021 COVID-19 Related Costs $16.3 Million • Educator collaboratives • Task force & working groups • School planning • Principal & Admin summer work ● 128 One-Year FTEs ● Teachers ● Paraprofessionals ● Building Subs ● Personal Protective Equipment ● Sanitation ● Air Quality & Ventilation ● Staff Testing ● Student devices, ● Software ● System upgrades ● Hot Spots ● Staff Additional Educators $6.5M Planning & Engagement $690K Health & Safety $5.3M Technology $1.3M Instructional Supports $1.9M ● Materials for students ● Summer Program ● Educator Planning time ● Extended Learning Time Grant School Lunch Program $470K ● Free Lunch for all students. ● Equipment for serving in classrooms

9 Health & Safety: SAFE environments for students and staff Testing ● On-site testing for all in-person staff two times per week. School/Classroom Setup ● Desks & tables spaced 6 feet apart ● Sinks in every classroom, additional sanitizer in the rooms ● Virus shields in high traffic areas ● Quarantine rooms in all buildings ● 10 -12 people in typical classroom (depends on the size of the room) Air Quality & Ventilation ● CO2 meters for all buildings to check air quality ● HEPA Air scrubbers to clean air ● Engineering firm study on HVAC practices ● Window fans to circulate fresh air ● Each classroom has at least one easily operable window Masks, Face Shields, Gloves ● Staff & families encouraged to provide the mask they prefer ● CPS has purchased 230,000 masks; 5,000 child-size face shields; and 1,000,000 pairs of gloves. Cleaning ● Custodial staff focused on daily cleaning & sanitizing ● Purchased electrostatic sprayers to disinfect buildings ● Removed things that are difficult to clean or disinfect ● Cleaning & disinfectant supplies for every classroom

Health & Safety Protocols in Classrooms & Hallways 10

11 School Based Staff ● CPS added staff to support: ○ Physical distancing required for in-person instruction ○ Additional special educators to staff a “Recovery Team” related to backlog of assessments from emergency closure ○ Enrollment choices by families which increased staff needs in order to adhere to class size limits (both in-person and remote) ○ Coverage for staff absences ● 128 FTEs one-year educator positions added: ○ 51 Teachers & Extended Term Substitutes ○ 65 Instructional aides ○ 12 Building Substitutes

12 Instructional Supports ● Expanded summer program served 800+ students ● Status of State grant for Extended Learning Time Program at M.L.King and FMA uncertain. ● Instructional material & supplies for students learning remotely ● Planning time for in-person teachers and paraprofessionals. ● Additional Chromebooks, including touchscreen models for youngest students, to ensure that all students have a CPS provided device. (1,600 in addition to 800 purchased in spring). ● Headsets for students ● Additional & expanded instructional software and on-line applications that support remote instruction. ● Hot Spots for students & Comcast Internet Essentials Program for families ● Staff to support increased use of technology needed for remote learning. Technology School Lunch Program Free lunch for all children & teens. USDA provision currently allow school districts to continue providing through Dec.31st. ● Additional costs due to waiving of meal charges for all students, assuming provision is extended to June 30.

I. Available Funding Amount Federal CARES ACT Funding $5.2 M State Remote Technology & Summer/Vacation Grants $0.2 M FY 21 CPS General Fund Reallocations $1.6 M Subtotal $7.0 M II. Supplemental Appropriation Request $9.3 M III. Total Funding $16.3 M Funding FY 21 COVID-19 Costs Costs Related to COVID-19: $16.3 M CPS FY 20 End of Year Balance: $3.3 Million ● We intentionally conserved funds in FY 20 in anticipation of increased costs related to school reopening.

14 Discussion

November 10, 2020 City Council-School Committee Joint Roundtable

CPS Guiding Principles: Re-opening Plan 2020-21 16 Health & Safety First: Our top priority is the physical health, safety, mental health, and social-emotional well-being of students, staff, families, and community. Racial Equity: Accelerate CPS efforts to become an actively anti-racist district and disrupt the negative impact of the pandemic and structural racism on students, families, and staff, especially those of color. Relationships are the foundation: Prioritize relationships between students, families, and staff to ensure all students feel acknowledged, respected, valued, and supported. Clarity & Consistency: Communicate clear expectations and support more consistent student and family experiences across classrooms and schools. Deliver consistent, coordinated, transparent, and culturally-responsive communication. Student-Centered Instruction: Instruction should be student-centered, provide voice and choice, and focus on developing strong independent learners who are change-agents through culturally responsive, trauma-informed, and healing-centered practices. Family Partnership: Partner with families, especially those with greatest need and traditionally marginalized, to support students’ academic and social-emotional well-being. Staff Support: Provide support and time, and for staff to plan and collaborate for effective relationships, instruction, services, and student support. Reflective & Nimble Approach: Build in regular opportunities for reflection to gather feedback from students, families, and staff and improve the approach.

Summary of Reopening Contingencies 1. Routine testing and surveillance testing plan for anyone returning to classrooms 2. Frequent evaluation and adaptation of key metrics centered on equity & vulnerable populations disproportionately affected by COVID-19 3. Adoption of the safety and facilities manual and ensure there are no spaces used that do not meet guidelines/requirements 4. Vote is subject is change as the COVID-19 pandemic is fluid and changes to this reopening plan may be necessary, and must continue to improve centering the voices of educators, families, and scholars 17 5. Plan for scholars in substantially separate programs co-created by special educators, families of those in substantially separate classrooms, with the administration and COVID-19 Task Force experts as scholars and professionals in these rooms are at greater risk of COVID-19 and face the greatest challenges to remote and in person learning. 6. Discussion on childcare options for families and educators during remote learning (with the City Council, CDHS, and City of Cambridge) 7. Co-created social emotional learning, mental and behavioral health plan for all scholars developed by educators, staff, out of school time professionals, scholars and families for in person and remote learning.