A communication transmitted from Louis A. DePasquale, City Manager, relative to a Surveillance Technology Impact Report relative to the Munis Tax Modules, which is software suite that contains several tax modules (Real Estate, Personal Property, MV Excise, and Boat) as well as provides access to the MA environmental police registration database

SURVEILLANCE TECHNOLOGY IMPACT REPORT Department: Finance/Assessing Division or Unit (if applicable): N/A Submitted by: Michele Kincaid, Gayle Willett Date: Surveillance Technology: Tax Modules, MA Environmental Police Registration 1. Describe how the proposed Surveillance Technology will work, including how it will collect Surveillance Data. • The software suite contains several tax modules (Reals Estate, Personal Property, MV Excise, and Boat). The software processes files in order to generate excise tax bills using registration numbers in the case of the MV Excise and Boat modules. • Access to the MA environmental police registration database will allow the vetting of duplicate and expired file information to ensure that the bills that are generated are correct and valid. 2. What is the purpose of the Surveillance Technology? • Executing financial transactions between the City and any individual engaged in a financial transaction with the City. • Ensuring that the correct registration is billed 3. Where will the Surveillance Technology be deployed? When? • Finance department and Assessing department as soon as possible. 4. What privacy impact will the Surveillance Technology have? • Use of the technology is role based and will only be accessed by a limited number of staff. • The MA environmental police registration system will provide owner information, boat type, boat age, boat manufacturer, boat length, status of registration and expiration date for registration. This will be used to ensure that only active, valid registrations are billed and will be accessed by one member of the Assessing department. 5. What are the fiscal costs of the Surveillance Technology, including initial costs, ongoing maintenance and personnel costs, and source of funds? • Initial costs – $15,378.00

• Ongoing maintenance – $1,535.00 • Personnel costs – no additional costs • Source of funds – Assessing Department for initial costs and Finance for ongoing maintenance