CMA 2016 #64 · Agenda item attachment · Mar 21 2016

March 15, 2016 TO: Richard C. Rossi City Manager FROM: Owen O’Riordan Public Works Commissioner Re: : Awaiting Report Number 16 - 2016 approximate capital and operating expenditures for a pilot tool lending library for the year 2017 The Department of Public Works has researched the cost of opening and running a tool lending library as a City concern, recognizing that ultimately, such could operate as a public/private partnership or indeed by a private enterprise operating on its own. Currently there are over 60 of these libraries nationwide and some are run directly through a municipality and others by non- profit organizations. To calculate the costs of opening a Municipal tool library in Cambridge, we considered several factors: 1) Location and size 2) Initial costs of tool Purchases 3) Routine maintenance, repair, and replacement of parts and tools 4) Staffing 5) Outreach 6) Computer hardware and software 7) Office supplies For a location we used 1000sf feet as the necessary size needed to house supplies, office space, and customer service areas. We explored the possibility of housing this in an existing municipal facility, not including the Foundry, but were unable to find a central location with enough space and access. (Many of the successful municipal models we researched started in the basements of libraries and expanded to larger spaces from there). We used retail locations in the Central Square area for estimating purposes.

For initial tool purchases we referenced tool lending library guidelines from ShareStarter.org. They provided approximately 100 tools including: gardening, plumbing woodworking, masonry and typical household items. At minimum two of each item were included in the total to allow for adequate inventory. Maintenance cost were calculated as a percentage of the overall inventory cost. Staffing included a fulltime employee as well as a part time assistant during open hours. Many of the successful libraries have included a variation of one to several full and part time employees as well as volunteers as needed. If classes or hands-on learning courses are to be given, then costs could be different to those included here. The breakdown for all of the first two years of operation is listed below and a tool inventory is attached. OPERATING EXPENSE Year 1 Year 2 Office Lease (1000SF) @ $50/SF/year including rent/utilities/insurance $50,000.00 $50,000.00 Tool maintenance (including bits, blades and parts, repairs and replacement) 25% of inventory $16,250.00 $16,250.00 Salaries (1) Full Time $105,000.00 $105,000.00 (1) Part Time $18,000.00 $18,000.00 Outreach Materials $5,000.00 $5,000.00 Office Supplies $1,200.00 $1,200.00 Computer Software/Hardware $1,500.00 $1,500.00 Capital Costs Initial Tool Purchases $65,000.00 Computer Software/Hardware 5,000.00 $266,950.00 $196,950.00

As an alternative to this analysis we also researched local tool lending libraries in the area. There is a local lending library at 577 Somerville Avenue in Somerville. The Somerville Tool library is run by a non-profit, member supported makerspace Parts and Crafts, and is available to residents of Somerville and the surrounding cities and towns. The library is open Thursdays from 4PM to 8PM and Saturdays from 10AM to 4PM. There is a small yearly fee that is associated with this location which is typical for many of the lending libraries we researched. DESCRIPTION NUMBER AVAILABLE COST/PER COST/ INVENTORY DESCRIPTION NUMBER AVAILABLE COST/PER COST/ INVENTORY DESCRIPTION NUMBER AVAILABLE COST/PER COST/ INVENTORY Air Compressor 4 $400 $1,600 Hand Pruners 10 $20 $200 Router Table 2 $250 $500 Axe 10 $60 $600 Handsaw 10 $40 $400 Safety Glasses 48 $3 $144 Basin Wrench 4 $50 $200 Heat-gun 10 $50 $500 Sander/Belt 4 $300 $1,200 Bike repair Stand 2 $200 $400 Hedge Trimmer 6 $200 $1,200 Sander/Palm 4 $75 $300 Bike Repair Tools -se 4 $80 $320 Hole saw 10 $15 $150 Saw horses-pair 6 $100 $600 Bolt Cutters 4 $150 $600 Jack Hydraulic 4 $100 $400 Saw Circular 4 $200 $800 Caulk Gun 10 $15 $150 Ladder 16' 4 $400 $1,600 Saw /Jig/Saber 4 $150 $600 Carpeting Tools-set 2 $500 $1,000 Ladder 20' 4 $450 $1,800 Sawzall 4 $175 $700 Cement Mixer 2 $500 $1,000 Ladder 40' 4 $750 $3,000 Scaffolding- set rollin 2 $300 $600 Chimney Brush 4 $50 $200 Ladder Jacks-set 4 $150 $600 Sheetrock Square 10 $30 $300 Chipper/Shredder 2 $650 $1,300 Lawn Edger 6 $500 $3,000 Shoring Jack 6 $50 $300 Circuit Tester 10 $30 $300 Lawn Mower 6 $600 $3,600 Shovels 24 $30 $720 Clamps "C" 24 $3 $72 Lawn Roller 2 $150 $300 Sledge Hammer 10 $50 $500 Clamps pipe/bar 10 $25 $250 Maddox-pick axe 10 $70 $700 Soldering Gun 6 $90 $540 Come-along 6 $50 $300 Metal Shears 10 $30 $300 Splitting Maul 6 $150 $900 Concrete/Plaster Hand tools-set 4 $200 $800 Miter Saw 4 $400 $1,600 Spreader 6 $100 $600 Conduit Bender 2 $70 $140 Multimeter 2 $200 $400 Square- Carpenter 12 $15 $180 Crow Bar 10 $20 $200 Paint scraper 24 $5 $120 Stapler-Electric 6 $60 $360 Dolly Appliance 4 $400 $1,600 Palm Nailer 4 $125 $500 Stapler -Pneumatic 6 $40 $240 Dolly Box 4 $100 $400 Pick 10 $70 $700 Stud Finder 10 $30 $300 Drill 1/2 10 $200 $2,000 Pipe Cutter 4 $200 $800 Table Saw 4 $300 $1,200 Drill3/8 10 $100 $1,000 Pitch Fork 10 $50 $500 Tamper 10 $30 $300 Drill Press 2 $250 $500 Plane 10 $75 $750 Tile Cutter -electric 4 $100 $400 Electrical Fish tape 10 $60 $600 Pliers 10 $20 $200 Tile Nippers 10 $10 $100 Extension cord 12 $50 $600 Plumbing Snake 4 $160 $640 Torch Kit 6 $40 $240 Framing Square 12 $15 $180 Pole Pruner 4 $100 $400 Tubing Cutter 10 $40 $400 Garden Fork 12 $10 $120 Posthole Digger 4 $120 $480 Vinyl Roller 6 $40 $240 Garden Hoe 12 $40 $480 Pressure Gauge- tire 10 $20 $200 Wheel Barrow 12 $125 $1,500 Garden Shears 12 $20 $240 Pry Bar 10 $20 $200 Window Squeegee 12 $20 $240 Grinder Metal 4 $125 $500 Rakes 12 $20 $240 Wire stripper 12 $20 $240 Hacksaw 10 $25 $250 Roof Jacks-set 4 $150 $600 Wrench Assorted-set 10 $40 $400 Hammer 10 $40 $400 Roto-Hammer 4 $250 $1,000 Wrench-torque 6 $70 $420 Router 4 $250 $1,000 Router -Laminate 4 $150 $600 $18,302 $28,680 $16,064 TOTAL INVENTORY $63,046