CRT 2016 #10 · Communication to the City Council · Apr 4 2016

Proposed agenda for March 23rd meeting of the Government Operations and Rules Committee Meeting 1). Hiring a professional search firm? Request for Proposal (RFP) vs. Pre-approved state vendor i.e. Collins Center at UMass Role of the Council in selecting firm- evaluation of search firms ICMA 2). Developing criteria for a scope of services~ what we want. (Amy Witts, Purchasing Agent) Specify goal for length of process- i.e. 6 month process with offer made in September Specify opportunities for public Input <~~> Focus Groups <~~> Council to hold public interviews for the finalists opportunity for the public to submit feedback forms <~~> Town Hall meetings for final 3 candidates with questions from audience and opportunity to submit feedback forms Focus groups and other meetings will aid in the development of the Leadership profile- which will be used as a position announcement and tool in recruitment Exhaustive recruitment efforts to find qualified applicants How the Initial screening of applicant pool will be done- Search Firm, Appointed Committee, up to 4 Councillors Presentation/recommendation of those to be offered confidential interviews Narrowing of applicant pool to finalists- at this point names of finalists become public Public interviews for finalists are held- these interviews would be open to the public and could be televised. Feedback forms would be available for the public to weigh in. Town Hall Meetings Council selects (by voting at a public meeting) a new Manager 3). Role of Sheila Keady Rawson, Director of Human Resources in the search- need for other staff

4) Balancing the need for a transparent process with respecting the confidentiality of the candidate pool and compliance with the requirements of the open meeting law. (Nancy Glowa, City Solicitor) 5). Keeping the public informed throughout the process " IT "' Webpage " Regular updates and Communications 6). Next steps- next meeting April 6th