a report from Vice Mayor Jan Devereux, Chair of the Government Operations, Rules & Claims Committee, for a public hearing held on March 26, 2019 to discuss a proposed change to City Council Rule 39 entitled “Rules of Travel” to be amended to be entitled “Rules of Travel and Other Council Related Expenditures”

ATTACHMENTA City of Cambridge 0-9 IN CITY COUNCIL February 11, 2019 COUNCILLOR KELLEY COUNCILLOR TOOMEY City Councillors are given a budget to be used in travel and training events that further WHEREAS: their abilities to serve the City of Cambridge; and WHEREAS: Sometimes Councillors find it useful to purchase specific equipment, such as special keyboards or electronic equipment, not available through traditional City channels, to do their jobs; and WHEREAS: Not all opportunities to better serve the City of Cambridge are related to travel and training but may include bringing residents, businesses, visitors, institutions or öther • parties together to discuss City issues such as bike safety, development, public safety, taxes, infrastructure and so forth; and It is common to offer people at public meetings or workshops some limited amount of WHEREAS: refreshments; and . WHEREAS: City Councillors have no ready ability to provide such refreshments during public meetings and workshops they may organize; now therefore be it ORDERED: : That Rule 39, "Rules of Travel" under the "Rules of the City Council" hereby be amended to be titled "Rules of Travel and Other Council-Related Expenditures" and that a Paragraph 5 be added that states: "City Councillors may spend their allotted budgeted funds for equipment, light refreshments at meetings that are open to the public, and other related items or activities that are in furtherance of their public duties.", and be it further ORDERED: That this matter be referred to the Government Operations, Rules and Claims Committee for a hearing.

In City Council February 11, 2019. Adopted by the affirmative vote of eight members. Attest:- Donna P. Lopez, City Clerk A true copy; Danna P. Kape ATTEST:- Donna P. Lopez, City Clerk

ATTACHMENTB GOVERNMENT OPERATIONS, RULES & CLAIMS COMMITTEE COMMITTEE MEETING ~ AGENDA ~ 10:00 AM Tuesday, March 26, 2019 Sophie Room CALL OF THE MEETING The purpose of the hearing is to discuss the possibility of amending the City Council Rule 39 entitled "Rules of Travel" to read "Rules of Travel and Other Council Related Expenditures," in order to allow a broader range of eligible expenditures. This matter was referred to the Government Operations, Rules and Claims Committee by OPENING REMARKS AND INTRODUCTIONS Vice Mayor Devereux, Chair of the Government Operations, Rules and Claims Committee CITY COUNCIL DISCUSSION DISCUSSION WITH CITY STAFF City Manager's Office; City Auditor; Assistant City Manager for Fiscal Affairs; City Solicitor; Executive Assistant to the City Council PUBLIC COMMENT DISCUSSION ..: ADJOURNMENT : Page 1 City of Cambridge