memorandum fro Vice Mayor Devereux regarding a special public meeting for the City Clerk interviews

CAMBRIDGE CITY COUNCIL Jan Devereux Vice Mayor CITY HALL, CAMBRIDGE, MASSACHUSETTS 02139 [phone removed] FAX: [phone removed] TTY/TDD: [phone removed] EMAIL: jdevereux@cambridgema.gov To: Paula M. Crane, Interim City Clerk From: Jan Devereux, Vice Mayor Date: June 6, 2019 Subject: Memorandum Submission Please place the attached letter on the City Council agenda as “Communications and reports from Other City Officials” for the June 10, 2019 meeting. Thank you.

CAMBRIDGE CITY COUNCIL Jan Devereux Vice Mayor CITY HALL, CAMBRIDGE, MASSACHUSETTS 02139 [phone removed] FAX: [phone removed] TTY/TDD: [phone removed] EMAIL: jdevereux@cambridgema.gov June 6, 2019 To my colleagues: I would like to update you on progress toward hiring a new City Clerk. Over the past several weeks the interview committee conducted two rounds of interviews with a range of qualified applicants for the position and has selected four finalists to invite back for the full City Council’s consideration. The City Council will hold a special public meeting for the clerk interviews on Monday, June 17, 2019, starting at 2:30pm in the Sullivan Chamber. I have requested that the interview meeting be televised and recorded. The candidates’ names and resumes will become public when the agenda for the June 17 interview meeting is posted on Thursday, June 13. The committee also asked each of the finalists to write a personal statement (500-700 words) to describe their qualifications and interest in the position, and their statements will be posted with the agenda. On June 17 the Council will interview the candidates one at a time. Every candidate will be asked the same set of questions with follow-ups as needed. Councillors may send suggestions for questions to Personnel Director Sheila Keady Rawson by Friday, June 14 at 11am. Sheila will synthesize our questions into the final list. Each Councillor will be assigned one question to ask to all candidates. Following the interviews, we will convene our regular Monday meeting as usual and open public comment. If they wish, members of the public may comment on what they heard in the clerk candidate interviews along with other items on the regular meeting agenda. After the public comment period the Council will recess to executive session to deliberate on the clerk candidates, and then return to the Sullivan Chamber to publicly vote on our choice for a new City Clerk. I thank the other members of the interview committee (Mayor McGovern, Councillor Carlone, Personnel Director Sheila Keady Rawson, Executive Assistant to the City Council Naomie Stephen and City Solicitor Nancy Glowa) for the significant time and careful thought they have contributed to this process thus far. Jan Devereux Vice Mayor