a compilation of the Surveillance technology Impact Reports approved by the City Council on February 24, 2020

4. SURVEILLANCE TECHNOLOGY IMPACT REPORT Department: Cambridge Fire Division or Unit (if applicable): EMS Paramedics Submitted by: Gerard E. Mahoney, Acting Chief Date: 1/22/2020 Surveillance Technology: Verathon Corporation's Glidescope Go video laryngoscope. 1. Describe how the proposed Surveillance Technology will work, including how it will collect Surveillance Data. Cambridge Fire proposes to use the Verathon Corporation's Glidescope Go video laryngoscope. This is a medical device that facilitates critical medical care by capturing video of the back of the throat of an unconscious person in order to place an endotracheal tube (breathing tube). A laryngoscope is a medical device, essentially a curved tongue depressor with a light at the end, that lifts the tongue out of the way and allows a paramedic to look through the patient's mouth and see the patient's tracheal opening in order to place a breathing tube in the trachea (also known as intubation). Patients who require breathing tubes are the most critical patients we see, and usually are not breathing at all. In order to facilitate faster and more accurate breathing tube placement and improve outcomes, video laryngoscopy has been developed, which places a camera at the end of the device and a small video screen attached so the paramedic can see the tracheal opening better. Glidescope GO records video only. There is no audio or data recording. 2. What is the purpose of the Surveillance Technology? • Documenting and improving performance of City employees. The purpose of the technology is to improve critical health care processes and outcomes in order to provide the best available medical care to the residents and visitors of the City of Cambridge. 3. Where will the Surveillance Technology be deployed? When?

This technology will be on the CFD's Paramedic units, and will also be used in training with manikins. The video laryngoscopes will be deployed in or around May 2020. 4. What privacy impact will the Surveillance Technology have? The privacy impact will be zero. There are no patient identifiers associated with the video in the instrument. If the video is uploaded into a patient’s chart or other data storage, it will be considered protected health information and access will be severely limited in accordance with the Health Insurance Portability and Accountability Act (HIPAA). If the video is used in case review or training, there will be no patient identifiers associated with it. 5. What are the fiscal costs of the Surveillance Technology, including initial costs, ongoing maintenance and personnel costs, and source of funds? The initial costs will be $24,784.00, which will be funded by a federal grant. This includes 120 disposable blades. Once the initial supply of blades is exhausted, replacement blades will be purchased by CFD at a cost of $40-$52 each, depending on the style of blade. Training and Quality Improvement costs are impossible to determine, because they will be embedded within our standard training and quality processes.

1. SURVEILLANCE TECHNOLOGY IMPACT REPORT Department: School Department Division or Unit (if applicable): ICTS Submitted by: James Maloney Date: 1/22/20 Surveillance Technology: Securly for Chromebooks Web Filter 1. Describe how the proposed Surveillance Technology will work, including how it will collect Surveillance Data. Securly for Chromebooks is employed as a web filter only on all CPS Chromebooks. The web filter will block sites that are considered potentially unsafe or harmful and logs browser activity whether in school or off campus. The web browser log collects web site addresses that were allowed and those that were blocked. 2. What is the purpose of the Surveillance Technology? • Maintaining the safety and security of City employees, students, customers, and City-owned or controlled buildings • Enforcing obligations to the City 3. Where will the Surveillance Technology be deployed? When? On Student Issued Chromebooks 4. What privacy impact will the Surveillance Technology have? Minimal privacy impact. The web filter on the school issued Chromebooks is the same whether used in school or not. All students and parents are advised through Chromebook user agreements that the web filter will be employed both in school and off campus. 5. What are the fiscal costs of the Surveillance Technology, including initial costs, ongoing maintenance and personnel costs, and source of funds? N/A

2. SURVEILLANCE TECHNOLOGY IMPACT REPORT Department: School Department Division or Unit (if applicable): Transportation Submitted by: James Maloney Date: 1/22/20 Surveillance Technology: CalAmp GPS devices installed on each School Bus. 1. Describe how the proposed Surveillance Technology will work, including how it will collect Surveillance Data. GPS Units are attached to the school buses to monitor and report back the physical location of school buses. 2. What is the purpose of the Surveillance Technology? • Maintaining the safety and security of City employees, students, customers, and City-owned or controlled buildings • Operating vehicles for City business • Communicating among City employees, with citizens, or with third parties 3. Where will the Surveillance Technology be deployed? When? On each school bus. 4. What privacy impact will the Surveillance Technology have? Minimal privacy impact. Without knowing what students are doing on each bus the fact that the bus location is collected should have no impact on students’ privacy. 5. What are the fiscal costs of the Surveillance Technology, including initial costs, ongoing maintenance and personnel costs, and source of funds? a. Ongoing Maintenance = $1579/year b. Personnel = N/A c. Source of Funds = School General Fund

3. SURVEILLANCE TECHNOLOGY IMPACT REPORT Department: School Department Division or Unit (if applicable): Transportation Department Submitted by: James Maloney Date: 1/22/20 Surveillance Technology: Edulog Transportation System 1. Describe how the proposed Surveillance Technology will work, including how it will collect Surveillance Data. The Edulog Transportation system is used by the CPS Transportation Department to manage the bus routes and ridership. All information about what buses students ride as well as the buses locations are stored and managed within this system. 2. What is the purpose of the Surveillance Technology? • Providing information to emergency personnel • Maintaining the safety and security of City employees, students, customers, and City-owned or controlled buildings • Operating vehicles for City business • Analyzing and managing service delivery • Communicating among City employees, with citizens, or with third parties 3. Where will the Surveillance Technology be deployed? When? Hosted in the cloud and available at discrete workstations and Eastern Bus. 4. What privacy impact will the Surveillance Technology have? Minimal privacy impact. Actual ridership – meaning whether a student is actually on a bus is not obtained. All that is maintained is student to bus assignment, routes, and actual geo-location of the buses. 5. What are the fiscal costs of the Surveillance Technology, including initial costs, ongoing maintenance and personnel costs, and source of funds? a. Ongoing Maintenance = $19,660/Year b. Personnel = N/A

c. Source of Funds = School General Fund

SURVEILLANCE TECHNOLOGY – JANUARY 22, 2020 SUPPLEMENT December 9, 2019 Surveillance Technology Impact Report – No. 12 Department: Police Division or Unit (if applicable): Crime Analysis (and CID) Submitted by: Jim Mulcahy Date: 12/9/19 Surveillance Technology: BRIC Omega Dashboard 1. Describe how the proposed Surveillance Technology will work, including how it will collect Surveillance Data. • Intel portal for Boston Regional Intel CTR 2. What is the purpose of the Surveillance Technology? • Identifying and preventing threats to persons and property and preventing injury to persons or significant damage to property • Identifying, apprehending, and prosecuting criminal offenders • Gathering evidence of violations of any law in criminal, civil, and administrative actions 3. Where will the Surveillance Technology be deployed? When? • Crime Analysis and Criminal Investigation Division 4. What privacy impact will the Surveillance Technology have? • This technology has a minimal impact as it analyzes and maps incident data from the surrounding communities. Allows regional approach to analyze whether crimes are interconnected by geography, type, or method. 5. What are the fiscal costs of the Surveillance Technology, including initial costs, ongoing maintenance and personnel costs, and source of funds? • None

SURVEILLANCE TECHNOLOGY – JANUARY 22, 2020 SUPPLEMENT December 9, 2019 Surveillance Technology Impact Report – No. 13 Department: Police Division or Unit (if applicable): Crime Analysis (and CID) Submitted by: Jim Mulcahy Date: 12/9/19 Surveillance Technology: Coplink 1. Describe how the proposed Surveillance Technology will work, including how it will collect Surveillance Data. • Nespin portal for exchange of criminal justice incident reports. 2. What is the purpose of the Surveillance Technology? • Identifying and preventing threats to persons and property and preventing injury to persons or significant damage to property • Identifying, apprehending, and prosecuting criminal offenders • Gathering evidence of violations of any law in criminal, civil, and administrative actions 3. Where will the Surveillance Technology be deployed? When? • Crime Analysis and Criminal Investigation Division. 4. What privacy impact will the Surveillance Technology have? • This technology has a minimal impact as it combines and provides statewide access to incident data from the surrounding communities. In addition to analyzing crime data and assisting in criminal investigations, NESPIN is required for the Department to accurately fulfill its requirements pertaining to the issuance of License to Carry Firearms (LTC). 5. What are the fiscal costs of the Surveillance Technology, including initial costs, ongoing maintenance and personnel costs, and source of funds?

• Not available.

SURVEILLANCE TECHNOLOGY – JANUARY 22, 2020 SUPPLEMENT December 9, 2019 Surveillance Technology Impact Report – No. 16 Department: Police Division or Unit (if applicable): Crime Analysis Submitted by: Jim Mulcahy Date: 12/9/19 Surveillance Technology: CLEAR 1. Describe how the proposed Surveillance Technology will work, including how it will collect Surveillance Data. • Public Records search engine 2. What is the purpose of the Surveillance Technology? • Identifying and preventing threats to persons and property and preventing injury to persons or significant damage to property • Identifying, apprehending, and prosecuting criminal offenders • Gathering evidence of violations of any law in criminal, civil, and administrative actions 3. Where will the Surveillance Technology be deployed? When? • Crime Analysis and Criminal Investigation Division 4. What privacy impact will the Surveillance Technology have? • This technology has a minimal impact since it is composed of public records. 5. What are the fiscal costs of the Surveillance Technology, including initial costs, ongoing maintenance and personnel costs, and source of funds? • 5 licenses furnished to CPD by Urban Area Security Initiative (UASI) at no cost to agency.Not available

SURVEILLANCE TECHNOLOGY – JANUARY 22, 2020 SUPPLEMENT December 9, 2019 Surveillance Technology Impact Report – No. 17 Department: Police Division or Unit (if applicable): Crime Analysis and Focussed Deterrence Unit Submitted by: Jim Mulcahy Date: 12/9/19 Surveillance Technology: Focused Deterrence Database 1. Describe how the proposed Surveillance Technology will work, including how it will collect Surveillance Data. • Algorithm to analyze RMS data 2. What is the purpose of the Surveillance Technology? • Identifying and preventing threats to persons and property and preventing injury to persons or significant damage to property • Identifying, apprehending, and prosecuting criminal offenders • Gathering evidence of violations of any law in criminal, civil, and administrative actions 3. Where will the Surveillance Technology be deployed? When? • Crime Analysis and Focussed Deterrence Unit 4. What privacy impact will the Surveillance Technology have? • This technology has a minimal impact as it analyzes existing incident reports from the Department’s Records Management System. The Department is required by state and federal law, as well as court procedural rules to document a variety of police encounters, whether for criminal, civil or administrative matters. The algorithm utilizes factors such as “role” played and “when” (allowing for a decaying weighted analysis). Additionally, crimes are weighted in strict accordance with Massachusetts Sentencing Guidelines.

5. What are the fiscal costs of the Surveillance Technology, including initial costs, ongoing maintenance and personnel costs, and source of funds? • None

SURVEILLANCE TECHNOLOGY – JANUARY 22, 2020 SUPPLEMENT December 9, 2019 Surveillance Technology Impact Report – No. 20 Department: Police Division or Unit (if applicable): CID Days; DV/SA; Cyber Submitted by: Jim Mulcahy Date: 12/9/19 Surveillance Technology: Digital Intelligence Workstation 1. Describe how the proposed Surveillance Technology will work, including how it will collect Surveillance Data. • Desktop computer hardware 2. What is the purpose of the Surveillance Technology? • Identifying and preventing threats to persons and property and preventing injury to persons or significant damage to property • Identifying, apprehending, and prosecuting criminal offenders • Gathering evidence of violations of any law in criminal, civil, and administrative actions 3. Where will the Surveillance Technology be deployed? When? • Criminal Investigations Cyber Unit 4. What privacy impact will the Surveillance Technology have? • This technology has a minimal impact as it is utilized on property (phones, computers, etc.) where there is no reasonable expectation of privacy, after consent is provided or a search warrant is obtained. The investigative capabilities contained herein are necessary tools for modern law enforcement. 5. What are the fiscal costs of the Surveillance Technology, including initial costs, ongoing maintenance and personnel costs, and source of funds? • None

SURVEILLANCE TECHNOLOGY – JANUARY 22, 2020 SUPPLEMENT December 9, 2019 Surveillance Technology Impact Report – No. 21 Department: Police Division or Unit (if applicable): CID Days; DV/SA; Cyber Submitted by: Jim Mulcahy Date: 12/9/19 Surveillance Technology: Dell Laptop BCERT 1. Describe how the proposed Surveillance Technology will work, including how it will collect Surveillance Data. • Hardware for computer evidence recovery 2. What is the purpose of the Surveillance Technology? • Identifying and preventing threats to persons and property and preventing injury to persons or significant damage to property • Identifying, apprehending, and prosecuting criminal offenders • Gathering evidence of violations of any law in criminal, civil, and administrative actions 3. Where will the Surveillance Technology be deployed? When? • Criminal Investigations Cyber Unit 4. What privacy impact will the Surveillance Technology have? • This technology has a minimal impact as it is utilized on property (phones, computers, etc.) where there is no reasonable expectation of privacy, after consent is provided or a search warrant is obtained. The investigative capabilities contained herein are necessary tools for modern law enforcement. 5. What are the fiscal costs of the Surveillance Technology, including initial costs, ongoing maintenance and personnel costs, and source of funds? • None

SURVEILLANCE TECHNOLOGY – JANUARY 22, 2020 SUPPLEMENT December 9, 2019 Surveillance Technology Impact Report – No. 22 Department: Police Division or Unit (if applicable): CID Days; DV/SA; Cyber Submitted by: Jim Mulcahy Date: 12/9/19 Surveillance Technology: Magnet Forensics - Axiom 1. Describe how the proposed Surveillance Technology will work, including how it will collect Surveillance Data. • Forensics software for computers & mobile devices 2. What is the purpose of the Surveillance Technology? • Identifying and preventing threats to persons and property and preventing injury to persons or significant damage to property • Identifying, apprehending, and prosecuting criminal offenders • Gathering evidence of violations of any law in criminal, civil, and administrative actions 3. Where will the Surveillance Technology be deployed? When? • Criminal Investigations Cyber Unit 4. What privacy impact will the Surveillance Technology have? • This technology has a minimal impact as it is utilized on property (phones, computers, etc.) where there is no reasonable expectation of privacy, after consent is provided or a search warrant is obtained. The investigative capabilities contained herein are necessary tools for modern law enforcement. 5. What are the fiscal costs of the Surveillance Technology, including initial costs, ongoing maintenance and personnel costs, and source of funds? • Unknown/unavailableNone

SURVEILLANCE TECHNOLOGY – JANUARY 22, 2020 SUPPLEMENT December 9, 2019 Surveillance Technology Impact Report – No. 23 Department: Police Division or Unit (if applicable): CID Days; DV/SA; Cyber Submitted by: Jim Mulcahy Date: 12/9/19 Surveillance Technology: Getdata Forensic Explorer 1. Describe how the proposed Surveillance Technology will work, including how it will collect Surveillance Data. • Software for analysis of digital evidence 2. What is the purpose of the Surveillance Technology? • Identifying and preventing threats to persons and property and preventing injury to persons or significant damage to property • Identifying, apprehending, and prosecuting criminal offenders • Gathering evidence of violations of any law in criminal, civil, and administrative actions 3. Where will the Surveillance Technology be deployed? When? • Criminal Investigations Cyber Unit 4. What privacy impact will the Surveillance Technology have? • This technology has a minimal impact as it is utilized on property (phones, computers, etc.) where there is no reasonable expectation of privacy, after consent is provided or a search warrant is obtained. The investigative capabilities contained herein are necessary tools for modern law enforcement. 5. What are the fiscal costs of the Surveillance Technology, including initial costs, ongoing maintenance and personnel costs, and source of funds? • Unknown/unavailableNone

SURVEILLANCE TECHNOLOGY – JANUARY 22, 2020 SUPPLEMENT December 9, 2019 Surveillance Technology Impact Report – No. 24 Department: Police Division or Unit (if applicable): CID Days; DV/SA; Cyber Submitted by: Jim Mulcahy Date: 12/9/19 Surveillance Technology: Shotspotter 1. Describe how the proposed Surveillance Technology will work, including how it will collect Surveillance Data. • Gun shot detection system 2. What is the purpose of the Surveillance Technology? • Identifying and preventing threats to persons and property and preventing injury to persons or significant damage to property • Identifying, apprehending, and prosecuting criminal offenders • Gathering evidence of violations of any law in criminal, civil, and administrative actions 3. Where will the Surveillance Technology be deployed? When? • Deployed across the City with 12 sensors and 1.25 1.1 square mile coverage area 4. What privacy impact will the Surveillance Technology have? • This technology has minimal impact as it captures the sound of gunshots. CPD has no listening capabilities; sensors are analyzed at Shotspotter HQ in CA, only incidents identified by Shotspotter’s proprietary algorithm as “in the class of gunshots” are sent to the Department via the application. No other audio is sent or sought. The placement of microphones has not changed since the implementation of the technology; initial placement based on prevelance of gunfire or gunshot victims. CPD has the ability to request movement but the high concentration (relative to Cambridge) has persisted in the same area.

5. What are the fiscal costs of the Surveillance Technology, including initial costs, ongoing maintenance and personnel costs, and source of funds? • The technology has a cost of approx. $50K /yr., which is funded by the Urban Area Security Initiative (UASI); the City would be responsible for continuing cost should the funding cease. None

SURVEILLANCE TECHNOLOGY – JANUARY 22, 2020 SUPPLEMENT December 9, 2019 Surveillance Technology Impact Report – No. 25 Department: Police Division or Unit (if applicable): SIU Submitted by: Jim Mulcahy Date: 12/9/19 Surveillance Technology: Keltech Covert Streetlight Camera 1. Describe how the proposed Surveillance Technology will work, including how it will collect Surveillance Data. • Covert camera 2. What is the purpose of the Surveillance Technology? • Identifying and preventing threats to persons and property and preventing injury to persons or significant damage to property • Identifying, apprehending, and prosecuting criminal offenders • Gathering evidence of violations of any law in criminal, civil, and administrative actions 3. Where will the Surveillance Technology be deployed? When? • Across the City 4. What privacy impact will the Surveillance Technology have? • This technology has minimal impact as it is typically used in public spaces that do not implicate constitutional protections. This technology is only used in constitutionally protected spaces with consent, a search warrant or exigent circumstances. Not utilized in constitutionally protected spaces; equipment/software does not possess a “search” function and cannot record license plates or other personally identifying information other than the individuals themselves. 5. What are the fiscal costs of the Surveillance Technology, including initial costs, ongoing maintenance and personnel costs, and source of funds?

• Unknown/unNot available.

SURVEILLANCE TECHNOLOGY – JANUARY 22, 2020 SUPPLEMENT December 9, 2019 Surveillance Technology Impact Report – No. 26 Department: Police Division or Unit (if applicable): SIU Submitted by: Jim Mulcahy Date: 12/9/19 Surveillance Technology: CSA Pole Camera 1. Describe how the proposed Surveillance Technology will work, including how it will collect Surveillance Data. • Pole camera 2. What is the purpose of the Surveillance Technology? • Identifying and preventing threats to persons and property and preventing injury to persons or significant damage to property • Identifying, apprehending, and prosecuting criminal offenders • Gathering evidence of violations of any law in criminal, civil, and administrative actions 3. Where will the Surveillance Technology be deployed? When? • Across the City 4. What privacy impact will the Surveillance Technology have? • This technology has minimal impact as it is typically used in public spaces that do not implicate constitutional protections. This technology is only used in constitutionally protected spaces with consent, a search warrant or exigent circumstances. Not utilized in constitutionally protected spaces; equipment/software does not possess a “search” function and cannot record license plates or other personally identifying information other than the individuals themselves. 5. What are the fiscal costs of the Surveillance Technology, including initial costs, ongoing maintenance and personnel costs, and source of funds?

• Unknown/unNot available

SURVEILLANCE TECHNOLOGY – JANUARY 22, 2020 SUPPLEMENT December 9, 2019 Surveillance Technology Impact Report – No. 28 Department: Police Division or Unit (if applicable): SIU Submitted by: Jim Mulcahy Date: 12/9/19 Surveillance Technology: I.V.C. 1. Describe how the proposed Surveillance Technology will work, including how it will collect Surveillance Data. • Exterior point, tilt and zoom camera 2. What is the purpose of the Surveillance Technology? • Identifying and preventing threats to persons and property and preventing injury to persons or significant damage to property • Identifying, apprehending, and prosecuting criminal offenders • Gathering evidence of violations of any law in criminal, civil, and administrative actions 3. Where will the Surveillance Technology be deployed? When? • Across the City 4. What privacy impact will the Surveillance Technology have? • This technology has minimal impact as it is typically used in public spaces that do not implicate constitutional protections. This technology is only used in constitutionally protected spaces with consent, a search warrant or exigent circumstances. Not utilized in constitutionally protected spaces; equipment/software does not possess a “search” function and cannot record license plates or other personally identifying information other than the individuals themselves. 5. What are the fiscal costs of the Surveillance Technology, including initial costs, ongoing maintenance and personnel costs, and source of funds?

• Uknown/unNot available

SURVEILLANCE TECHNOLOGY – JANUARY 22, 2020 SUPPLEMENT December 9, 2019 Surveillance Technology Impact Report – No. 44 Department: Police Division or Unit (if applicable): CID Submitted by: Jim Mulcahy Date: 12/9/19 Surveillance Technology: Case Cracker 1. Describe how the proposed Surveillance Technology will work, including how it will collect Surveillance Data. • Video Recording - Interview Rooms 2. What is the purpose of the Surveillance Technology? • Identifying, apprehending, and prosecuting criminal offenders • Gathering evidence of violations of any law in criminal, civil, and administrative actions 3. Where will the Surveillance Technology be deployed? When? • Police station 4. What privacy impact will the Surveillance Technology have? • This technology has a minimal impact since the recordings are all done voluntarily. In addition, the Supreme Judicial Court has expressed a preference that criminal interrogations and identification procedures be recorded whenever practicable. See Commonwealth v. DiGiambattista, 442 Mass. 423 (2004); Commonwealth v. Silva- Santiago, 453 Mass. 782 (2004), and there is a legal requirement to record criminal interrogations where practicable. 5. What are the fiscal costs of the Surveillance Technology, including initial costs, ongoing maintenance and personnel costs, and source of funds? • Approximately $40,000