A SPECIAL MEETING OF THE CAMBRIDGE CITY COUNCIL’S CITY CLERK PRELIMINARY SCREENING COMMITTEE WAS HELD ON SEPTEMBER 19, 2025. THE COMMITTEE MOVED TO EXECUTIVE SESSION TO CONSIDER APPLICANTS FOR THE POSITION OF CITY CLERK, BECAUSE DOING SO IN OPEN SESSION WOULD HAVE DETRIMENTAL EFFECT IN OBTAINING QUALIFIED APPLICANTS.

1 EXECUTIVE SESSION MINUTES OF THE CITY CLERK PRELIMINARY SCREENING COMMITTEE Friday, September 19, 2025 COMMITTEE MEMBERS Megan Bayer, City Solicitor Raecia Catchings, Chief People Officer Marc McGovern, Vice Mayor/City Councillor Matt Nelson, Director of Administration and Operations, City Manager’s Office Melissa Peters, Assistant City Manager, Community Development Department Jivan Sobrinho-Wheeler, City Councillor Mayor E. Denise Simmons A Special Meeting of the Cambridge City Council’s City Clerk Preliminary Screening Committee was held on Friday, September 19, 2025. The meeting was called to order at 10:00a.m. by the Honorable Mayor E. Denise Simmons. Pursuant to Chapter 2 of the Acts of 2025, adopted by Massachusetts General Assembly and approved by the Governor, this public meeting was hybrid, allowing participation via Zoom and in person. At the request of the Mayor, Clerk of Committees Erwin called the roll. Megan Bayer – Present/In Sullivan Chamber Raecia Catchings – Absent Vice Mayor McGovern – Present/In Sullivan Chamber Matt Nelson – Absent Melissa Peters – Present/In Sullivan Chamber Councillor Sobrinho-Wheeler – Present/In Sullivan Chamber Mayor Simmons – Present/In Sullivan Chamber Present – 5, Absent – 2. Quorum established. Mayor Simmons read the Call of the meeting which explained that the Committee would be moving to executive session to consider applicants for the position of City Clerk because doing so in open session would have a detrimental effect in obtaining qualified applicants. Mayor Simmons noted that the Committee would adjourn in executive session and not return to open session. Also present in both open and executive session was Naomie Stephen, Executive Assistant to the City Council. Mayor Simmons recognized Vice Mayor McGovern who made a motion to move to executive session. Clerk of Committees Erwin called the roll. Megan Bayer – Yes Raecia Catchings – Absent Vice Mayor McGovern – Yes Matt Nelson – Absent Melissa Peters – Yes

2 Councillor Sobrinho-Wheeler – Yes Mayor Simmons – Yes Yes – 5, No – 0, Absent – 2. Motion passed. At the request of the Mayor, Clerk of Committees called the roll for executive session. Megan Bayer – Present/Sophie Conference Room Raecia Catching – Present/Remote Vice Mayor McGovern – Present/Sophie Conference Room Matt Nelson – Present/Sophie Conference Room Melissa Peters – Present/Sophie Conference Room Councillor Sobrinho-Wheeler – Present/Sophie Conference Room Mayor Simmons – Present/Sophie Conference Room Present – 7. Quorum established. Committee members reviewed the interview questions in advance of the interview. Each Committee member volunteered to read a question to the candidate. It was noted that the candidate would be participating via Zoom. The interview began. Mayor Simmons provided opening remarks and thanked the candidate for their interest in the role of City Clerk. Mayor Simmons provided a brief overview of the responsibilities of the Office of the City Clerk. Committee members went around the room and introduced themselves and their role within the City. Mayor Simmons read the first question. In response to the first question related to work experience, the candidate provided an overview of their municipal experience and a brief background of their education. Matt Nelson read the second question. In response to the second question related to knowledge of the City of Cambridge and how they prepared for the interview, the candidate shared how the budget book was a great resource to review in advance of the interview. Melissa Peters read the third question. In response to the third question related to customer service experience, the candidate provided examples of their extensive customer service background and personal experience. Councillor Sobrinho-Wheeler read the fourth question. In response to the fourth question related to laws and rules associated with public meetings, the candidate reviewed their understanding of the Open Meeting Law and structure of meeting Agendas. Megan Bayer read the fifth question. In response to the fifth question related to management style, the candidate provided an overview of their current management style, emphasizing the importance of being open and engaged with employees.

3 Vice Mayor McGovern read the sixth question. In response to the sixth question related to computer software, the candidate shared their experience with electronic software and technology. Raecia Catchings read the seventh question. In response to the seventh question related to determining workload priorities, the candidate shared how they would prioritize and meet deadlines and explained their way of being organized. Mayor Simmons read the eighth question. In response to the eighth question related to experience with archiving and historical documents, the candidate shared the current experience with archiving and added that they are currently in the process of achieving their records management certification. Mayor Simmons asked the candidate if they had any questions for the Committee. The candidate asked the Committee three follow up questions, which were answered by various members of the Committee. Mayor Simmons reviewed the process going forward with applicants, noting that the final interview would be held in open session. The interview concluded. The Committee reviewed the responses from the candidate together and discussed what they believe were pros and cons. Mayor Simmons made a motion to adjourn the meeting. Clerk of Committees Erwin called the roll. Megan Bayer – Yes Raecia Catchings – Yes Vice Mayor McGovern – Yes Matt Nelson – Yes Melissa Peters – Yes Councillor Sobrinho-Wheeler – Yes Mayor Simmons – Yes Yes – 7. Motion passed. The Committee adjourned at approximately 11:34a.m.