Information from the January 7, 2020 Regular Meeting of the School Committee

School Committee Budget Sub-Committee (Committee of the Whole):

Provides input to Superintendent, reviews proposed budget, may request changes, votes to adopt fiscal year budget Budget Co-Chairs: Facilitate School Committee budget process. Collaborates with Superintendent to plan retreats & workshops Superintendent: Prepares & submits Proposed Budget to School Committee.

City Manager: Allocates revenue for the School Department budget

Collaborates with Superintendent to determine allocation amount. City Council: Votes to appropriate the overall City Budget, including the School Dept Budget. Conducts budget hearing on CPS Adopted Budget. Votes yes or no on entire school budget, but does not have line item authority. 5

Budgeting & Planning Timeline

JUL AUG SEPT OCT NOV DEC JAN FEB MAR APR MAY JUN 1-Budget Analysis & Planning 6

On-Going Planning & Improvement Activities

2-Proposed 3-Review & Adoption

New Fiscal

Year Begins

On-Going Planning & Improvement

Are we using our existing resources effectively to achieve our desired outcomes? What is our progress on district plan strategic initiatives & outcomes? What are priority areas for upcoming year and is there a financial impact? How do we ensure resources are allocated in line with our commitment to equity? District Plan District Outcome Measures $ Align Resources ? 7

Phase 1: Budget Analysis & Planning:

Gathering Data and Input

8 What input do we gather from our community?

Family surveys

Building Equity Bridges

project focus groups and findings

Community Budget

Meeting What are our principals and educators telling us?

Principal meetings

Staff surveys

Community Budget

Meeting 9

PHASE 1: Budget Analysis and Planning

Projecting Costs

Current Staff

Enrollment- Based Staff Increases Operational & Other Contracts

Salary & Benefit

Increases Enrollment Projections

Transportation/Facilities/ Maintenance/

Energy/Out of District Tuition

Maintaining Current Service Levels

Program Changes

New or expanded program needs for students with disabilities or English language learners

Strategic Initiatives & District

Priorities • Identifying strategic initiatives or district priorities. • Determining whether there is a financial impact.

Potential New Costs

Cost of Current Service Levels

2 3 4 5 1 Expenses Cost of current service levels + Cost of new, expanded or strategic priorities Revenues City Manager, in collaboration with the Superintendent, establishes CPS revenue budget Priorities Enrollment and need-based budget increases +

District Plan

initiatives Decisions Superintendent makes final decisions for balanced *

Proposed Budget

*Revenues and expenditures must be in balance Proposal Superintendent presents Proposed to School Committee Phase 2:

Developing the Superintendent’s Proposed Budget

10

Phase 3: Review & Adoption of Budget

Budget Workshops:

reviews and provides feedback on Proposed

Public Hearing:

The community

provides feedback during a designated public meeting (required by state statute). Adjustments based on more current financial and enrollment information may be necessary.

Based on School

Committee discussions, the Superintendent may determine that adjustments are required. Any adjustments must have a net impact of $0: Any increase of expenditure in one area must be offset by a decrease in another area. reviews proposed adjustments votes to adopt budget and forwards it to City Council

Conducts Formal

Review of Proposed

Adjustments to Proposed

Adopts Budget

Review Adjust Adopt 11

Phase 3: Review & Adoption of Budget

City Council Hearing

30% 22% 22% 10% 9% 7% $678.4 million 12 The City Manager submits the City’s Proposed Budget to the City Council. The City Council conducts hearings on all City department budgets, including the CPS budget. The City Council votes to adopt City Budget, which includes CPS Budget. Cambridge Public Schools budget comprises 30% of the city’s overall budget.

FY 20 City of Cambridge Budget

Key Dates for School Committee